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How to Create E-mail Distribution Lists in Outlook
By Carl Martens | March 15, 2008
1. Open up a “New Mail Message”
2. Click on the address book labeled “To…”
3. A dialogue box titled, “Select Names” will open. Click on the “Advanced” button at the bottom left of the dialogue box, a drop-down menu will appear, select “New…”
4. A dialogue box titled, “New Entry” will open. Select “New Distribution List”, then click “OK”
5. A dialogue box titled, “Untitled - Distribution List” will open. Give this Distribution List a Title by inputting one into the “Name” field (For the video tutorial I used RKiHomes). Do not “Save and Close” yet.
6. Click on the button titled, “Select Members…”
7. Browse through your contacts and double click to add them to the distribution list or manually type in the email addresses of the contacts you’d like to include in the input field at the bottom to the right of the “Members - >” button. Once you have added all of the contacts you’d like to include in the list, click the “OK” button.
8. Click on “Save and Close”
Note: If you are not creating a list from contacts within your address book you can choose to skip step 6 and click on the button titled, “Add New…” instead. Input the “Display name” and the “E-mail address”, then click “OK”. Everytime you want to enter a new contact you must repeat this process. If you enter in contacts the way I detailed above you will not have to repeat the steps, but instead seperate multiple email addresses with semi-colons.
A demonstration is provided below (I apologize for the poor quality…it’s my first video!) and one will also be provided in class.
Topics: E-mail Concepts |
